This is the date that DHS uses to determine whether or not the form was timely submitted. You should scan or digitally photograph the document and return the image to us for matching. No. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | The issuing authority varies, even among the same types of documents. The documents individually do not qualify. Attach a note explaining why the changes were made. Please contact your campus HR office for assistance in completing the form. State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . Some states may place restrictive notations on their licenses. Pay employees from any location and never worry about tax compliance. Employers are no longer allowed to accept expired List B documents for I-9 identity verification. Organize your team, manage schedules, and communicate info in real-time. If the employee presents a U.S. passport, you must copy the front page and the back barcode page. To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. U.S. Coast Guard Merchant Mariner Card U.S. Coast Guard Native American Tribal Document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Sioux, Navajo, etc.) Part A: Fill in the employee's name if it includes a name change that is different from Section 1 of the form (i.e., marriage and divorce with a name change). Employees may present a single document from List A (unless they are an alien authorized to work) OR one document each from List B and List C. Policies|Privacy Policy|Data Security. The examples below illustrate properly completed, printed I-9s for commonly presented document types. This information is contained all in the spaces under "List B". free gym pass virgin active. The F-1 nonimmigrant admission notation on Form I-94/I-94A usually states "D/S" which means duration of status. Last Reviewed/Updated: 07/06/2021 Was this page helpful? Site designed by Financial Management Services (FMS) in partnership with ImageX Media. Any inconsistency could imply discrimination. Verify I-9 LLC (Verifyi9) is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. If employment authorization is granted in these cases, USCIS issues an Employment Authorization Document (EAD) as evidence of employment authorization. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. DHS regulations state that once you make copies of documents, you must retain them with the Forms I-9 or store them with the employee's records. For a drivers license or state identification card (List B), you must include the state of issue and the expiration date. mhhauto registration code If you are using the computer, select the issuing authority form the drop-down menu. Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). Our team of experienced sales professionals are a phone call away. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as See how to turn frontline workers into leaders and face industry labor challenges. If an Illinois Drivers License is presented, it should be listed as Document Title: "Drivers License", Issuing authority: "Illinois Department of Motor. See whats new today. Payroll Form I-9 Section 2 Instructions. Click the Click to Finish button at the bottom of the form. If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? Who is an issuing authority? Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? Verify I-9 LLC ("Verifyi9") is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. To do otherwise could be an unfair immigration-related employment practice. Pro tip: write the company name and ID on the top of every document, in case they get separated. [15] 4 Add the date the employee began. For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born. A good alternative is scanning the form and sending it as an email attachment to forms@verifyi9.com. Issuing Authority Enter the issuing authority of the List A document or receipt. Leverage AI to automate sourcing and increase candidate diversity. If the employee provides a Social Security card, it must be unrestricted. Save time, pay employees from wherever you are, and never worry about tax compliance. Twitter. L. No. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). DHS is proposing this process change become permanent. Unreadable Fax:Occasionally, I-9s sent by fax are unreadable because of their quality. Driver's license issued by a Canadian government authority 3. A. List B identity documents include driver's licenses and state ID cards. An expired OPT EAD with an endorsed Form I-20 is also an acceptable List A document in the case of the F-1 OPT student with a pending STEM extension application. If you have previously terminated employees when shown evidence of a lie, you may be forced to do this same in this case. Stanford University, Stanford, California 94305. https://fingate.stanford.edu/paying-people/resource/examples-completed-form-i-9, iProcurement - SmartMart Catalog Suppliers, List B: Driver's License + List C: Social Security Card, List B: Driver's License + List C: Birth Certificate, Passport from FSM or RMI, with Form I-94 (List A), List A: Foreign Passport + Form I-94 and an I-20, List A: Foreign Passport + Form I-94 and a DS-2019, List A: Foreign Passport + Form I-94 with TN/E/O/H-1B Status, List A: Employment Authorization Card (EAD Card). Leave Section 3 blank. Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. You may use either common abbreviations for the document title or issuing authority, for example, "DL" for driver's license and "SSA" for Social Security Administration, or the suggestions in the form instructions. The purpose of Form I-9 is to ensure employers are only hiring people who are legally allowed to work in the United States. In arecent Paycor webinar on Form I-9 compliance,HR = expert Becky Becker gave attendees great insights into the risks facing employers who dont pay enough attention to their employment eligibility verification obligations. HR staff may list 'Driver's license' for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. The Department encourages all eligible customers to conduct their driver license services online. Indiana residents who have not already made application for a Real ID should do so during their next renewal. Does this card need to be reverified? Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. Enter your expiration of commission date. School ID card with a photograph 6. Drivers Age 75 or Older. If the List B and List C document are acceptable, then do not ask for a List A document. Any missing information could result in a violation. Review our. A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. Were growing and want to hear from you. Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. A signature on the card is not required for the card to be valid. Following are some of the most common Form I-9 errors and how to correct them. Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). To complete Form I-9 for on-campus employment, the F-1 student employee is only required to present an unexpired foreign passport and an I-94 indicating F-1 nonimmigrant status. Social Security cards are issued by the United States Social Security Administration ("SSA"). Required fields must be completed with either the information requested or N/A. For NAU use only. The paroled entrepreneurs foreign passport and Form I-94, Arrival/Departure Record, bearing the same name as the passport and unexpired endorsement of the entrepreneurs parole (PE-1) are acceptable as a List A document. This article lists the most common issues and problems related to the completion and submission of the I-9 form. 109-13, 119 Stat. Before parolees can work, they must apply for employment authorization. What documents can a refugee present to complete Form I-9, Employment Eligibility Verification? All relevant fields of the form must be fully completed and the document's submissionaccurately recorded. Then the Warning message #2 will appear letting you know that you must print Section 2. What is your policy for working with outside contractors? Employers Business or Organization Name , Employers Business or Organization Name Address (Street Name and Number) . Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. An employer should attach an explanation of the changes made to an existing Form I-9 or the reason a new Form I-9 was completed, and sign and date the explanation. Secure .gov websites use HTTPS
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